Education · India

Education ERP software for schools, colleges and universities in India. Fees, payroll, accounts, purchase and assets.

For one institution, or a trust that runs several. Students are business partners with their own group. Staff are on payroll. The rest is the same accounts, purchase and asset books any organisation keeps, with GST and TDS where they apply.

Fees

Fee management: invoices, instalments, receipts, reminders.

Fees are receivables. So they get everything a receivable gets: an invoice, a due date, a receipt against it, and a reminder when it is late.

Each student is a business partner: Students have their own business partner group. The fee invoice, the receipt and the outstanding amount sit on the student's record. One report shows who has paid and who has not.
Instalments: One fee invoice can carry a payment schedule: three instalments, three due dates. Each receipt is set against its instalment, so the outstanding amount is always exact.
Fee types on the receipt: Semester fees, hostel fees by room type, transport fees, fines and re-admission are types on the payment. Collections come out by type, by class and by month.
Reminders for late fees: A reminder run picks up every overdue instalment. The institution sets how many days after the due date, how many letters, and a late fee or interest if it charges one.
GST and TDS where they apply: Each line carries the tax set on it. Exempt lines stay exempt. TDS is deducted on vendor bills and on payments, at the rate for that vendor.

Staff

School and college payroll for teaching and non-teaching staff, ₹70 per employee.

Attendance, leave and payroll are one record. The payslip is made from the attendance. EPF, ESI, professional tax and TDS come out of the same run.

Attendance and leave: Punches from the biometric device, leave applied and approved in the system. Nobody matches three files at month-end.
The payslip: Salary structure per grade, deductions by the statutory rules, the payslip computed and sent. Staff see their payslips and apply for leave themselves.
Contract and visiting staff: Visiting faculty and contract staff are paid against their contract terms, with TDS deducted where it applies.

The full payroll page: payroll software for India.

Purchase, stores and assets

From the requisition to the asset register, one chain.

Purchase: A department raises a requisition. Purchase sends the request for quotation, places the order, and the stores receive against it. The bill is matched to the receipt before it is paid.
Stores: Uniforms, books, lab consumables, canteen and housekeeping supplies, by store and by location. Issues go against the department that asked.
Assets: Buildings, buses, laboratories, computers and furniture in one register, with straight-line or written-down-value depreciation. Maintenance, insurance, transfer between campuses and disposal are on the same record.

More on stores and inventory and on the asset register.

A trust with several institutions

Education trusts: each institution keeps its own books. The trust sees them together.

A school, a college and a hostel under one trust are three organisations in one system. Each has its own fees, staff, purchase and accounts. The trust's consolidated view is a report, not a spreadsheet.

How consolidation works: group consolidation.

The systems around it

Documents inside. The student information system connected.

Documents: Certificates, affiliation papers, staff files and vendor contracts are stored in the document management system, on the record they belong to.
Admissions, timetables, classes: Those stay in your student information system or learning platform. Onfinity has an API, so student records and fee invoices can be kept in step between the two.

What it costs

Users are the office. Students are not users.

₹1,999 per user per month for the people who work in the system: accounts, fees, purchase, stores, HR. ₹70 per employee per month for payroll and self-service, for every member of staff on the payroll. Students are records, not users, and cost nothing per head.

Every edition, and what is not in the licence: the pricing page.

Questions

What educational institutions ask in the first meeting, answered here.

Does Onfinity manage admissions, timetables and exams?: No. Onfinity runs the money, the staff and the assets. Admissions, timetables, exams and classes stay in your student system. The API connects the two.
Is education free of GST?: Some education services are exempt and some are not. Onfinity applies the tax set on each line. Your CA decides the setting.
Can a school with one campus use it?: Yes. One organisation, the same fees, payroll and accounts. A trust with several campuses adds organisations, not systems.
Is there a free edition?: Pluto is free and open source, and you host it. It has the accounts, purchase, stores and HR. GST, e-Invoicing and payroll start at Onfinity SME Cloud.

Bring one term's fee register and one payslip.

The demo runs on your numbers: the same term's fees invoiced, received and reminded, and the same month's payroll, in Onfinity.

Book a demo What each edition costs