Past accounting software · India

The accounts are current. The plant runs on spreadsheets.

Tally keeps the books in order. The stock count lives somewhere else. So does the production plan, the purchase approvals and the payroll register. Usually in Excel, on four different laptops. This page is for the point where that stops working.

Book a demo What carries over

The moment it comes up

What sends companies looking past Tally

Nobody replaces working accounting software for fun. The search starts when something outside the accounts breaks. The accounts are rarely the problem. These four are.

The production plan is a spreadsheet: One person maintains it. When an order moves, the purchase list behind it does not move with it.
Nobody can say what a job cost: The material figure is right. The job worker's bill went to an expense account. So did the freight and the duty. The part now looks cheaper than it was.
Approvals live in a chat thread: The purchase order gets raised after the material arrives. The approval is a message nobody can find in March.
Payroll is a separate world: Attendance in one register, salary in another sheet, statutory deductions worked out by hand every month.

What carries over

GST, e-Invoice and e-Way bill on the same documents

None of this moves to a separate tool. It sits on the invoice, and on the delivery that caused it.

GST by place of supply

CGST, SGST or IGST follows the state on the document. It is not chosen by the person raising the invoice. HSN and SAC codes sit on the item.

e-Invoice with IRN and QR

The IRN and the signed QR code come back onto the invoice. The document your customer receives is the one that was registered.

e-Way bill, both directions

Generated from the delivery. Cancelled from it when the movement does not happen. Cancelling is the part people discover late.

TDS runs at one rate on a bill and another on a payment. Those are different rates, and the system treats them that way. TCS, PAN, TAN and the MSME flag sit on the supplier record. It already holds what the return will ask for.

The part that is new

Production and stock, planned rather than counted afterwards

An accounting package is not built for this work. That is why the spreadsheets exist.

MRP that goes down every level: Each planned order knows what it belongs to. Change the order at the top and the sub-assembly changes with it. So does the part you buy in.
Make to order stays joined to the order: The work order carries the sales order line it exists for. What was made, and who it was for, survives to the end of the job.
Landed cost on the imported part: Freight, duty, insurance and clearing go onto the goods themselves. There are six ways to split them. The part then costs what it really cost.
Job work costed back onto the part: Material at a job worker is still your stock, and the system shows it that way. The job worker's bill then reaches the cost of the part. Not a general expense account. How job work costing works.
Stock down to the bin: Warehouses sit under organisations, and bins sit under warehouses. Two branches counting separately still add up.

The other register

Payroll with UAN, EPF, ESI and professional tax

The employee record holds the UAN and the PF number. It holds the ESI number, and whether the employee is covered. It holds the labour welfare fund and the tax regime they chose. Provident fund, professional tax, gratuity and TDS are pay components. Set up once, applied by rule each month, shown on the payslip.

Attendance and leave feed the same payroll run. The register comes from what actually happened. Nobody types it in twice. HR and payroll for India starts at ₹70 per employee per month.

Asked every time

The questions that come up in the first meeting

Does it run April to March?: Yes. And January to December alongside it, for a parent company that needs the other one.
Can the books be kept two ways?: Two sets of books, accrual and cash. Both are built from the same documents.
Who changed that figure?: The change log records the field, the old value and the new one. It records who changed it, their role and the session. Field by field, not document by document.
Can a purchase order wait for approval?: Approval sits on the document itself. An order that is not approved cannot become a receipt.

Bring one month of your own numbers.

A month of invoices, one production order, and the stock position on the last day. That is enough to show where the spreadsheets are doing the work. And what it would take to stop.

Book a demo Editions from ₹1,999

Useful to have ready

How many people raise invoices, and from how many locations
Where the stock count comes from today
Who maintains the production plan
How statutory deductions are worked out each month